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ELOprofessional - OLE Automation Interface

02.03.2007

ELOprofessional - OLE Automation InterfaceStructure and Application of the Automation InterfaceThe ELOoffice 2.1 DDE Interface has been replaced by a more modern and improved OLE Automation Interface with the professional version. It is now possible to send commands to ELO from outside, make entries or request information from ELO. Script names can be allocated freely. They must only meet the rules for a file name. All script names starting with ELO are reserved for ELO Digital Office. You should not use these, as otherwise name conflicts may occur. The OLE Automation Interface by ELO is very similar to the previous DDE interface. For this reason it cannot be called object oriented, but command oriented. The interface is more or less identical for ELOoffice and ELOprofessional, however, not all functions are available under ELOoffice. When creating the objects it needs to be remembered that ELOoffice has another ID than ELOprofessional. For ELOoffice, the object must be created with the ID ELO.office instead of ELO.professional. If you want to use the Automation Interface under ELOprofessional 2.5, you must use the ID LeitzElo.Elo32, ELOoffice 4.5 required the ID LeitzElo.Elo32o. The LeitzElo Ids are still valid for the program versions ELOprofessional 3.0 or 5.0 for compatibility reasons, but will be discarded in the next program version.

Important Information:Please note the character of the OLE Automation Interface: 1. Easy and fast extendibility of the ELO client by additional functions 2. Highest possible upward compatibility between versions These two main targets may result in the introduction of new Automation commands in the project within a short period of time, that are intended to execute one particular function only. Consequently, it is not guaranteed that each command is executable in each workview and in any combination with other commands. Due to the compatibility requirement, new client functions cannot always be introduced to the existing commands. In this case, either an xyz_EXT function is created or the functionality is not exported via the Automation Interface at all. Please note also, that this interface is a Client-Interface. Its not conceived for executing a large amount of actions. You should check before penetrating in border ranges, whether the OLE Interface meets your requests at all. Since here are many components involved on which we have no influence, were not able to offer you a work around at some limitations (e.g. memory leaks in the OLE Interface, in Windows Scripting Host or in the Compiler Run-time environment as well).

1998..2002 ELO Digital Office

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ELOprofessional - OLE Automation Interface

02.03.2007

Table of Contents

ELOPROFESSIONAL - OLE AUTOMATION INTERFACE........................................1Structure and Application of the Automation Interface .......................................................................................1 Important Information:.........................................................................................................................................1

Table of Contents ...................................................................................................................................................2 Extended System Settings....................................................................................................................................10 Under ELOprofessional 3.0, the following additional ID is available:..............................................................10 Additional IDs from Version 3.00.360 ..............................................................................................................10 Separate Registry Information ...........................................................................................................................10 First Steps .............................................................................................................................................................11 Starting ELO, Selecting Archive and Login Dialog ..........................................................................................11 Detecting the Currently Selected Entry..............................................................................................................13 List of All Documents in the Accounting Cabinet, Invoice Folder, 1998 Tab ..................................................13 Adding a New Document to the Tab .................................................................................................................13 Detecting the Mask (Document Type) Number from the Description...............................................................13 Adding a Mail with Text Body and File Attachment to the Archive .................................................................14 Editing a Mask ...................................................................................................................................................15 Reading a Color Value or the Entire Color Table..............................................................................................16 Requesting and Setting the Workview...............................................................................................................17 Editing Postbox Content ....................................................................................................................................17 Scanning Documents Horizontally ....................................................................................................................17 Finding Entries via the OLE Interface ...............................................................................................................18 EloScript Example: Issuing an Access Path to the Currently Selected Object ..................................................19 EloScript Example: Empty and Separator Page Check in the Postbox ..............................................................19 Simple Form Management.................................................................................................................................20 Example: Before Editing a Self-Adhesive Note ................................................................................................21 Example of a Microsoft WinWord 8 Macro ......................................................................................................22 Scripting within the Process Control .................................................................................................................24 "Entering/Moving an Object Reference" Script Event ......................................................................................25 "When Checking a Document In/Out" Script Event..........................................................................................25 Editing the Subject Data Script Event................................................................................................................27 Before the Search Script Event ..........................................................................................................................27 Viewer Export Script Event ...............................................................................................................................27 Batch Scan Script Event.....................................................................................................................................28 Collecting the Workflows Script Event (available from version 4.00.214 on)..................................................29 Workflow Start and End Scripts ........................................................................................................................32 Creating a Workflow Report when Terminating a Workflow ...........................................................................32 HTML Subject Data View Script Event ............................................................................................................35 Example for a view of the short name and the first 11 index lines (if they are not empty): ..............................36 Special Script Events ...........................................................................................................................................38 Freezing a Document (ELO_Freeze) .................................................................................................................38 Thesaurus (ELO_Thesaurus) .............................................................................................................................38 Reminders/Workflow Notifications (ELO_OUTLOOK) ..................................................................................39 Keyword Lists (ELO_BUZZLIST)....................................................................................................................42 Automatic Action when Starting the Program (ELO_START) .........................................................................44 Project Default for Activities (ELO_CHECKPROJ) .........................................................................................44 Special Handling Upon New Storage of Documents.........................................................................................44 Suppress Document of the Backup Dialog (ELO_READDOC) ....................................................................44 1998..2002 ELO Digital Office

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Own Reports ......................................................................................................................................................45 Requesting Scripts ......................

Transcription

1 Product Group 32-bit bit Document Management and Archiving System Network Capability - File/Server-Architecture Work-places System Conditions: Hardware - From Pentium class upwards (or comparable processor performance) - RAM 64 MB - TWAIN Scanner (optional) System Conditions: Software - Microsoft Windows Microsoft Windows XP - Microsoft Windows 2003 Product Group Modular 32-bit Document Management and Archiving System Network Capability - Client/Server-Architecture - No limit upwards; performance limit is determined by the SQL databank used, respectively by the performance efficiency of the server. System Conditions: Hardware - From Pentium class upwards (or comparable processor performance) - RAM minimum 128 MB SERVER - RAM minimum 64 MB CLIENT - TWAIN Scanner (optional) System Conditions: Software SERVER: - Microsoft Windows Microsoft Windows XP - Microsoft Windows 2003 for INTERNET GATEWAY: - IIS - Apache CLIENT: - Microsoft Windows Microsoft Windows XP - Microsoft Windows 2003 INTERNET CLIENT: - Microsoft Internet Explorer - Mozilla Visual Archiving No! Databank SQL (Jet.Engine) Visual Archiving - Controlling and Archive integration from Jukeboxes (WORM,DVD,MO,CD-R,CD-RW) - EMC Centera Optional Databanks - Microsoft SQL from ORACLE from 8.x 1

2 Full-text databank Synchronic full-text indexing on the Client (integrated) Document Volumes per Archive Up to Documents Number of possible Archives 4 Archives Archive Levels (Filing structure hierarchy) - Up to 16 Archive levels Filing cabinets, Files, Levels, Registers - Documents can be filed on every level Supported Documents and File Formats All applications and their file formats which are registered on the OLE-server will be supported. The display is carried out via the OLE-Automation. This is valid for e.g. for MS Office (doc,xls,ppt) and others ELO can display the following formats directly: Multimedia: AIF,AU,AVI,MID,MPG,MP2,MP3,RMI,WAV Graphic: BMP,DCX (Multipage-PCX),DIB,ELO,EMF,G3/G4,ICO, JPEG2000 (J2C,JPC),JPG,JPG6,MME (ELO-COLD),MMF (ELO-COLD),PCX, PDS (NASA-Format),PGM,PNG,PNM,PPM,RAS,RLE,SGI/RGB (Silicon Graphics-Format),TIF (Compressions: G3,G4,RLE,Packbits,Thunderscan, JPEG6,JPEG 7),Vicar2 (NASA-Format),WMF,XBM,XWD,ZBR With additional programs CEL d),cmp d),dgn d),dxf c),dwf c),dwg c),gif a), SLB d),sld d),sldasm e),slddrw e),sldprt e),wks d),wk1 d),wk3 d),wk4 d) Text: HTML a),shtml a),pdf b),rtf,txt a) By installed MS Internet Explorer > 4.0 b) By installed Adobe Acrobat Viewer > 3.0 c) By installed AutoDesk VoloView d) By installed Cyco AMView e) By installed SolidWorks Viewer Full-text databank Optional, asynchronic full-text indexing on the Archive Server Document volumes per Archive More than 4.3 billion documents Number of possible Archives 20 per Archive server Archive Levels (Filing structure hierarchy) Independent of levels Supported Documents and File formats All applications and their file formats which are registered on the OLE-server will be supported. The display is carried out via the OLE-Automation. This is valid for e.g. MS Office (doc,xls,ppt) and others. ELO can display the following formats directly: Multimedia: AIF,AU,AVI,MID,MPG,MP2,MP3,RMI,WAV Graphic BMP,DCX (Multipage-PCX),DIB,ELO,EMF,G3/G4,ICO, JPEG2000 (J2C,JPC),JPG,JPG6,MME (ELO-COLD),MMF (ELO-COLD),PCX, PDS (NASA-Format),PGM,PNG,PNM,PPM,RAS,RLE,SGI/RGB (Silicon Graphics-Format),TIF (Compressions:G3,G4,RLE,Packbits,Thunderscan, JPEG6,JPEG 7),Vicar2 (NASA-Format),WMF,XBM,XWD,ZBR With additional programs CEL d),cmp d),dgn d),dxf c),dwf c),dwg c),gif a), SLB d),sld d),sldasm e),slddrw e),sldprt e),wks d),wk1 d),wk3 d),wk4 d) Text: HTML a),shtml a),pdf b),rtf,txt a) By installed MS Internet Explorer > 4.0 b) By installed Adobe Acrobat Viewer > 3.0 c) By installed AutoDesk VoloView d) By installed Cyco AMView e) By installed SolidWorks Viewer 2

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5 see above TIFF PRINTER ELO Tiff-Printer for Microsoft Terminal Server and Citrix Terminal Server XML-IMPORTER Allows mass data import of XML-Data flows Integrated Workflow No! Integrated Workflow Incl. decision des, distribution and collecting points, personal des and deputizing rules. Types: - Standard-Workflow - Ad-hoc Workflow Integrated Programming Interface ELOscript (Visual Basic Script) for the individual match up to process orientated requirements. Connection of any data sources and foreign applications. Integrated OCR For manual indexing of any document areas Possible Document Status - Revision safe Archiving - Version administrated Archiving - Free workable Archiving Index Catalogs (list of headwords) - Global list of headwords - Index field related list of headwords - Version numbers - Version comment Integrated Programming Interface ELOscript (Visual Basic Script) for the individual match up to process orientated requirements. Connection of any data sources and foreign applications. Integrated OCR For manual indexing of any document areas (only with full-text option) Possible Document Status - Revision safe Archiving - Version administrated Archiving - Free workable Archiving Index Catalogs (list of headwords) - Global list of headwords - Index field related list of headwords - Version numbers - Version comment 5

6 User Administration (ELO Security) - Assignment of Archive Rights - Assignment of Archive Codes - Assignment of User Rights - Assignment of Document Rights - Detailed assignment of object entitlements via access control lists - Sixteen independent 128-bit coding circles for coding - Access entitlements for index fields Self-supporting Archives Function integrated in the standard ELOviewer Document forms General document forms Scan profiles - Up to 8 possible Scan Profiles for digitizing of documents - Adjustment possibilities of resolution (DPI), colour depth, document format, lightness, file format etc. - Safe archiving of the documents in the future in the global standard format TIFF G4 via the ELO Printer. - Improvement of picture and straightening out File Management No! User administration (ELO Security) - Detailed assignment of object entitlements via access control lists - Take-over of user groups from NT/2000 (inheritance of Archive Rights and archive codes on imported users) - Usage of NT-Security via the ELO -Archive server - Import option of NT-user groups (combined ELO -Account with NT or Outlook Account for the access entitlements) - Sixteen independent 128-bit coding circles for coding and authentification of documents - Assignment of Archive Rights - Assignment of Archive Codes - Assignment of User Rights - Assignment of Document Rights - Access entitlements for index fields - LDAP-Interfacing Self-supporting Archives Function integrated in the standard ELOviewer Document forms - General document forms - User-related document forms Scan profiles - Up to 8 possible Scan Profiles for digitizing of documents - Adjustment possibilities of resolution (DPI), - colour depth, document format, lightness, - file format etc. - Safe archiving of the documents in the future in the global standard format TIFF G4 via the ELO Printer - Improvement of picture and straightening out File Management - Integrated file administration - File reference generator - Controlling of drafts 6

7 Further DMS Functions Usage of NT Security Access control lists for the limitation of access entitlements on files and documents Export and Import mechanisms of documents and filing structures ELO-Printer (Tiffprinter) Duplication of Filing Structures Logical References Check IN/OUT of Documents (POP3,MAPI) and Fax connection Deputizing rules and deputizing post boxes Re-organisation mechanisms for Databank and Documents Life duration and expiry date of documents 128-bit Document coding Coding circles Report functions Setting of dates for repeated viewing of documents with priority management Document import using Drag & Drop Import of complete index structures Checking of duplicates Zoom and rotation functions Display filter Mobile exchange of documents Free index mask generation with up to 50 possible index fields Retrieve deleted entries (Paper basket) Search overlapping two or more masks 7

8 Further DMS Functions Configured target list Configurable tool kit list Key administration Management of old documents Print out of Archive Overview Confirmation of Checksums Direct Outlook connection (Mails and Tasks) Self-stick te functions Combinable full-text and index field search Temporary clip-board filing Automatic archive filing of documents after indication Send documents to other users Free document sorting in the archive Count entries in the Archive Backup path Set up of separating sheets (automatic stapling together of multiple documents) File connection to documents (Attachments) Mask assistant Scan profile assistant Checking plausibility during the indication Automatic straightening out during scanning Improvement of picture during scanning Dia-Mode Direct head-wording line TreeView Display (optional) July